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9/16/15

FAQ

DRONES

In response to NAR members' growing interest in drones, or unmanned aircraft systems ("UAS") as they are referred to by the Federal Aviation Administration ("FAA"), this FAQ has been assembled to help answer some of the most frequently asked questions NAR receives regarding the legal and regulatory landscape of UAS, and a real estate professional's ability to use this emerging technology.

Click here for NAR DRONES Webpage.                      Click here for printable DRONES PDF.

 
8/5/15
 
6/5/15

Flyer Reports: New and Improved: Open House - Featured Listing - Price Reduced - New Listing


The Flyer reports found on the Enhanced Reports webpage have been improved:
The Flyer reports are now available for Residential, Lease/Rent & Multi Family listings!
The Flyer reports now report the Realist2 square footage information.
The Residential Flyer reports now include "Flex Rooms."
Note! All Flyer reports are also available as e-mail report options!
 

Click here to review the new Flyer reports for Lease/Rent listings!


If you like the Flyer reports, you will like the Full Client Detail w/Multi Photos, Half Page Client w/Multi Photos/Map,
Multi Line/Photo Client List and Summary Client w/All 25 Photos/Map! (Print and E-mail)  Samples
 

 
2/10/15
Rapattoni Mobile Edge MLS
Did you know that you can access CincyMLS Rapattoni from your iPhone, iPad, Android, Windows Phone or Tablet?

Available now! NEW mobile website optimized for smart phone & tablet devices!

Note! Open your device Browser and
go to cincy.rapmls.com to logon.

Place ICON on your homescreen. (Optional)
This is NOT an App. No App to download! 

 
11/24/14

Are you following license & advertising laws within your Social Media world? Take a look at these Social Media Guidelines. These guidelines provide some best practices reminding you to follow the rules, regulations and laws that already exist in your Real Estate industry.

Click here for the Use of Social Media in the Real Estate Business guidelines.

Now you can post your listings directly from MLS to your favorite Social Media site! Click here for details! In addition:

  • New! The "Schedule a Showing" link has been moved to the "Links" bar of the Listing Detail Page
  • New! A new "ShowingTime" ICON will appear on the Rapattoni Home Page in the "Single Sign-on" module
  • New! SUPRAWeb Showing Activity, Lockbox Settings & Assign Lockbox links now on Revise Listing Page
    Are you getting too many feedback requests and notifications from the new Supra System?
    Login to SupraWeb and modify your email settings.  If you use the ShowingTime Feedback system, you will want to uncheck the Feedback Email Options in Supra. 
    Click Here for the SupraWeb Instruction Guide - Pages 4-5 for Email Settings.
 
11/11/14 Flex Rooms” is a new multiple-choice optional amenity for Residential and Lease/Rent Listings. “Flex Rooms” is searchable and public visible. Remember, it will take a month or two for the current listings to be updated with this new information. Both the Residential and Lease/Rent Worksheets have been updated, Click here for the updated Worksheets. You can select as many “Flex Rooms” as you like. This new amenity allows an additional 40 characters of "Comments" to be added to each Flex Room choice. Use the “Comments” to enter the Flex Room’s dimensions, level and features.
Click here for more details and helpful hints!
 
8/26/14

 

 

Are you following license and advertising laws within your Social Media world? Take a look at these Social Media Guidelines. These guidelines provide some best practices reminding you to follow the rules, regulations and laws that already exist in your Real Estate business.


Click here for the Use of Social Media in the Real Estate Business guidelines.
Look for more information on this topic soon!

 
6/19/14

New Realist2 CoreLogic Flood Map Reports - Now Available!

Updated and Enhanced! From the Realist2 desktop results "Map display" you can overlay the Flood Zone information. Using the Map controls in the upper right corner, click the "Boundaries" tool. From the "Boundaries" selection list, check-off "Flood Zone." "Heat sensitive" flood zone information will overlay the map. "CTRL left-click" on any parcel on the map to display the detailed Flood Zone Data. Add any additional data and information to the map you need. To print the Map, click "Print Grid/Map." You can choose to print just the Map; just the Grid; or both. (the printed map now includes the Flood Zone overlay information) Click each image to the left for a better view!
New! From the Realist2 detail report display, click the new "Flood Map" tab. The Flood Map will be displayed along with detailed Flood Map/Code information. This Flood Map report can be printed by itself or included along with other Realist2 report options. To print the "Flood Map" with or without additional data, click "Print" in the bottom tool-bar. "Quick" print prints just the Flood Map report with the Flood Code data and detailed information. (click here for sample Quick report); click "Customize" to add additional detail components to create a package of information. The "Flood Map" report of the subject property can also be printed as a component of the Realist2 Comps Report.
Click here for detailed information on Realist2 "Displays and Reports."
Click here for detailed information on Realist2 "Flood Map Reports." Click here for complete Realist2 training documentation!
 
6/11/14


The new Picture Upload Tool allows you to select multiple images, in multiple formats & edit the images!
Click each link for more info.      Click here for the image Rules & Regulations.       Rapattoni Video.

 
6/24/13

Photo Update! You can now add 1 primary and 24 multiple photos (25 total photos)

The leadership recently approved allowing up to 25 photos per listing, increased from 15. All of the MLS Rules & Regulations regarding photos remain the same. (please see bullet points below)

All 25 photos will appear on the Listing Detail Display immediately & will be added to the multiple page report "Full Client Detail w/Photo Gallery (All Property)" and to a brand new report one page report "Summary Client w/All Multi Photos (All Property)." Until these 2 reports are completed, you can use the "Full Client Detail w/Multi Photos (All Property)" report to print the primary + 6 extra photos; the "Half Page Client w/Multi Photos/Map (All Property)" report will print the primary + 14 extra photos & map; the "Summary Client w/Multi Photos (All Property Types)" to print the primary + 5 extra photos; The "Full Client Detail w/Photo Gallery (All Property)" report will print 15 photos & photo descriptions. (Note! these reports will all be found in the "Enhanced Reports" section of the Reports page.)

All 25 photos are immediately public viewable on the Listing Detail Display from the CincyMLS.com Open House Search, Manual & Auto-prospecting e-mails (via the "Click here for Additional Information" link), Client Portal & Broker/Agent websites using Rapattoni Smart Framing Links. Brokers/Agents with a custom listing search on their website have the option to show the extra photos or not. Realtor.com publishes only the first 4 photos. Please contact Realtor.com directly to review options to display additional photos.

From the Rules & Regulations:

  • 14.1 Images, which include renderings, sketches, floor plans, etc., of property submitted to MLS shall be of the subject property only, and shall not include any form of company emblem, logo, or company / agent / seller self-promotion (which includes “For Sale / Lease / etc.” or Company / Agent / Seller signage), or any digitally enhanced verbiage or alterations, which includes modified renderings of an existing structure. MLS staff shall have the right to digitally enhance or remove any image to make it compliant to these guidelines. (Images from the Auditors are not allowed due to their digital branding.)
     
  • 14.4 A primary photo or sketch for each property entered into MLS is required and provided by the Participant entering the listing. (All listings regardless of status - even "Sold Before Sent," Cancelled, Withdrawn or Expired listings need a primary exterior photo. Click here for detailed instructions on how to upload and manage your listing photos/images.)
     
  • 14.6 The Participant is responsible for taking and either submitting to MLS or uploading a primary image on to the MLS computer within 5 business days of the listing entry date.
     
  • 14.10 Copyright: ... Images submitted to MLS that are not owned by the MLS Participant or its licensees, where the express written consent for their use has not been acquired, are considered in violation of the MLS rules and copyright law. Such images shall be immediately removed by the MLS and the listing broker shall be subject to a fine for each listing in violation. If necessary, upon further review by the MLS leadership, other punitive actions may be issued for such violations.
     
  • 16.4 Retention of Listings in MLS: For listings that are Active, Pending or Withdrawn, the listing data, primary images and multiple images shall remain in the MLS database until changed to an inactive status. For listings that are Leased, Expired or Cancelled, the listing data shall remain in the MLS database indefinitely; the primary images shall remain indefinitely; the multiple images shall be purged after one (1) year. For listings that are Sold / Closed, the listing data shall remain in the MLS database indefinitely; the primary images shall remain indefinitely; the multiple images shall be purged after five (5) years.
   
5/14/13

Realist2, LAUNCHING May 21st, makes searching for property & ownership info more streamlined & intuitive. With an emphasis on property-centric data, you will find advanced mapping, market trends, custom configuration, detailed reports & CincyMLS listing integration! All Ohio Counties & the SE Indiana Counties.

   
4/24/13

ShowingAssist helps you schedule showings on-line in order to save you from unnecessary phone calls and busy work. The benefits of incorporating ShowingAssist include: saved time, fewer phone calls, more showings, better client service, better accountability and better security.
This Optional service is Free to All CincyMLS members.

Click here for more information & video tutorials!

  • Can act as a "front-end" to your existing showing vendor or can "stand alone"
  • Make showing requests directly through Cincinnati MLS Rapattoni system
  • Instant showing notifications | Eliminate phone calls and phone tag | Confirm showings quicker
  • Use the "Schedule a Showing" link to request showings on other agents' listings
  • Customize your own feedback template sent to showing agents
  • Listing activity reports help the listing agent to manage the seller’s expectations
   
1/14/13 Update on Current and Future Events and Offerings
As we begin this New Year, 2013 looks to be a year of continued recovery, enhancements to products, new services and change. The MLS leadership approved a number of changes in 2012. The changes or additions will begin to be installed this month.
Please click here for a document which gives a brief description of the changes or additions.

Also, an updated "MLS Rules and Regulations - Revised January 1, 2013" is now available. To access the document, logon to CincyMLS.net, click "LINKS," click "Links & Documents," click "MLS Rules and Regulations" (or click here now)! Please print a copy both the "Changes / Additions" and "Rules and Regulations" documents, duplicate and distribute to all members.
Click here for updated CincyMLS worksheets!

   
11/1/12

RPR is a benefit now available to members of the CincyMLS (via NAR). RPR provides single-source access to detailed information about properties, trends & demographics. It contains nationwide public records & tax assessments. Current "For Sale" & comparable info is provided by CincyMLS for the benefit of members only.

RP_Detail_Page.gif
Click here for Key Features FOCUS on Realtors Property Resource: Click here for complete info!

Logging on for the First Time & Creating a RPR Account

RPR is available via "Single Sign-On" module from the "Home" page & from a link from each Listing

Click here for Hints & FAQ!

Click here for RPR Training Webinars


 

   
10/16/12

New Rapattoni Tablet Web-based Software: Available Now! This application is designed to work with virtually all types of tablets, from Androids to i-Pads. Designed for iPad and Android 10’ tablets (running iOS 5.0 or higher or Android 3.0 or higher) The new "touch-based" tablet, web-based software has been in testing since early May and the feedback received has been outstanding. Rapattoni will be continuously improving the product, adding more and improved features.

Tablet_graphic.gif

Features Include:

  • Map-centric Searching
  • Drawing Tools
  • Saved Searches
  • Recent Searches
  • Favorites (Listing Cart)
  • Improved Photo Gallery
  • Realist Tax Integration
  • Sharing via e-mail & Social Media
  • No "app" to download, access via your Browser
  • go to www.CincyMLS.net to logon

    Click here to see how easy it is to operate this new tablet application!
    Frequently Asked Questions!
  •    
    7/26/12
    updated
    11/1/12
    "Leased" status has been enhanced for all listings! Active > Pending > Leased
    Thank You for making the new “Lease/Rent” property type such a success!
  • Click here for the "Lease/Rent" Worksheet!


  • Update on LEASE/RENT, please remember:
  • A property (Single Family, Condo, Farm or Apartment) can be entered as "Lease/Rent" only & also as "Residential" For Sale!
  • "Lease/Rent" listings are optional entry in CincyMLS, however, all of the same MLS "Rules & Regulations" apply when a listing is entered.
  • This includes paper work & photos. Only an "Exclusive Right to Lease" shall be accepted for New Lease/Rent Listings.
  • Compensation can be entered either as a Dollar Amount $ or Percentage %.
  • If you enter a % for compensation, you must use the Agent Only Remarks to describe upon what the % is based.


  • New! The final "Leased" status has been enhanced for all listings! Active > Pending > Leased
  • For Lease/Rent Listings: "Leased" status now requires "Leasing Date" "Leasing Price" "Leasing Office" and "Leasing Agent."
  • For all other "For Sale" listings: "Leased" status now requires "Leasing Date" "Leasing Price" "Leasing Office" "Leasing Agent." "Leasing Financing Terms" will default to "N/A."
  • Remember that for all pre-existing "Leased" status listings, these new fields will be "blank" and only listings changed to "Leased" from this point forward will show this data and will be searchable.


  • Scenarios and Resolutions:
    Listings Both "For Sale" and also "Lease/Rent":
  • If the property is "Leased" under Lase/Rent Property Type: the "For Sale" listing must be changed to "Cancelled" (or "Expired") - unless it is still available "For Sale."
  • If the property is "Sold": the "Lease/Rent" listing must be changed to "cancelled" (or "Expired").
  • Listings Only "For Sale":
  • If the property is "Sold" on a lease purchase/land contract, the listing must be changed to "Sold" status.
  • If the property is "Leased" with option to purchase, the listing should be changed to the "Leased" status.
  • If the option to purchase is executed, you can contact CincyMLS staff to change the status from "Leased" to "Sold."
  • If the property is simply leased/rented, change the listing to "Leased" status.
  • Optionally, you can "Cancel" the "For Sale" listing and enter a "Lease/Rent" listing as "Leased Before Sent."
  • Listings Only "For Lease/Rent":
  • If the property is leased/rented, change the listing to "Pending" and then to "Leased" status.
     
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    3/9/12 Days on the Market (DOM) and Cumulative Days on the Market (CDOM)

    Beginning Tuesday morning, March 13, 2012, all listings will display a new Days on the Market calculation labeled, "DOM/CDOM." Click here for a visual representation.

    You will continue to see the DOM calculation (from list date to the listings inactive date). You will also see the new CDOM calculation: a) within a "1-30 day" period between listings, a new listing will continue the DOM count from the previous listing under CDOM; and b) for any new listing entered 31 days or more past the prior listing, the CDOM will start at 1 day.

    Hint! Always look for the most recent listing, no matter what status, to see the correct CDOM "sequence."

    Lease/Rent listings shall calculate their own DOM/CDOM. These listings will NOT be included in the CDOM calculations for Residential or Multi-Family property types.

    CDOM will only appear: a) on the history display and report; b) on the listing detail display; c) on the One Line and Hotsheet Grid displays; d) on the CMA report; and e) on the View/Revise Listings Page (One Line ICON display). CDOM will not initially appear on the various print reports. CDOM will not initially appear on the One Line, With Pictures and Without Pictures displays. DOM/CDOM will not appear on any public viewable pages including IDX, e-mailed listings or listing detail links. (Click the links for visual representations)

     

     

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    3/6/12

    Personalize & customize your Search Results One Line & Hotsheet Grid displays: what you want, how you want, when you want!
    Click here for detailed info. FOCUS on ONE LINE & HOTSHEET GRIDS:

     

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    2/10/12

    Attention Administrators, Brokers, Managers & Agents who Enter & Revise Their Own Listings!
    FOCUS ON Incomplete Listings: Now enhanced!
    You can "Save as Incomplete" & while "incomplete" you can now:
    Manage Pictures - Attach External Documents - Add Virtual Media


    Note!
    Starting Thursday, 2/16/12, "Incomplete Listings" will be automatically deleted after 7 days of inactivity.

    Click here for Incomplete Listing Instructions & an "Office Menu" overview.
    Click the graphic for a better view!

     

     

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    12/7/11

    New Field: AVAILABLE FINANCING "Available Financing" is now available for Residential, Multi Family, Land and Commercial listings. This new field will be required for all listings where "Special Financing = Yes." (listings where "Special Financing = No" will not require this new field)

    The choices for "Available Financing" are: Assumable, Owner, Land Contract, Exchange, Lease Option, Lease Purchase and Other. All new listings and all listings revised where "Special Financing = Yes" will require that at least one choice to be selected to "Submit" the listing. (you can select multiple choices)

    For all on-market listings (Active, Pending, Withdrawn) where "Special Financing" = "Yes," please update your listings ASAP by selecting at least one choice for "Available Financing."

    Please click here for updated worksheets.

     

     

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    8/30/11

     

    Appraisal UAD Compliance Update! Effective September 1, 2011, for all Fannie Mae and Freddie Mac property, and effective January 1, 2012, for all FHA property, any appraisal completed by an appraiser MUST follow the Uniform Appraisal Dataset (UAD) format and all the required UAD forms MUST be filled out completely and accurately for the appraisal to be accepted.

    Why is this important to you? The appraiser will be required to collect information on any improvements made to the subject property and the completion date of each. They will be required to provide adequate explanations in the addendum of the reporting form regarding methodology, anomalies, property deficiencies and other conditions that may have an impact upon the value of a property and its marketability. Without this information, there MAY be delays in processing the appraisal or discrepancies in the valuation.

    What can you do to help? The OCAP (Ohio Coalition of Appraisal Professionals) is asking the assistance of all real estate professionals in the collection of information required of the appraisers to complete the appraisal timely and completely. Your assistance will help to avoid any appraisal delays or possible property value discrepancies.

    For more information on this and links to suggested forms, please click here.

     
     

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    8/5/11 Rapattoni MLS (& Realist.com) has updated their mapping technologies over the past year. Results have too many or too few listings - or the wrong listings? Map Search can help you find the listings or comparables you are searching for!

                     FOCUS on MAP SEARCH: To begin: Click Searches > Click Map or Click Maps > Click Map Search:
    Use your mouse to re-position the map & then zoom in/out to your general map location, or...
    Use the "
    Radius/Map Target Criteria" section to zoom in to a specific location. (under the Map)
    Click “Recenter Map.” (Recommended method for CMAs) Then use a
    drawing tool:
    Click the "Radius" button at the top of the map to create  "circular" areas. Alternatively the “Area” search lets you search for listings based on “rectangular“ areas; the “
    Polygon” search lets you draw multiple irregular areas each with multiple sides. (Recommended)
    Your listing does not have a Map? Use the “
    Map Pin Placement” function to specify a map location for your listing so it is included in "Search Results" of Map Searches!
    Click here for Map Search Instructions.
     
     

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    7/14/11
     

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    7/6/11 Rapattoni MLS (& Realist.com) has updated the mapping technologies over the past year. From a listing click the map ICON or Address link; from the Search Results page, check-off desired listings & then click "Map" in the Tool-bar.

                         FOCUS on MAPPING LISTINGS: From the map you can navigate the entire MLS & Realist.com:
    View Street, Hybrid or Birdseye views | Click an address in the list under map to zoom in & out!
    From the "accordion pane" you can display anything from schools to fire protection & more!
    Instant MLS Comparables: check-off MLS "Listed Sales" &/or "Current" &/or "Expired" Listings!
    Click a map ICON to View summary info, photo & zoom to Detail Page or Realist.com!
    Add points of interest | Add measurements from point to point | Add routing directions!
    Once your map is the way you like it, print it and/or save it as a PDF and then e-mail it!
                        Click here for Mapping Listings Instructions.  Click here for Rapattoni Video.  Next: FOCUS on MAP SEARCH! 
     
     

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    6/7/11 Purging / Deleting of Multiple Photos and Attached Documents
    Beginning Monday, June 20, 2011, Rapattoni will begin the process of purging / deleting the following items from the MLS system:

    1) Multiple Photos Only - (the primary photo will remain) - on listings that have been under the "Expired, Cancelled or Leased" status for one (1) year or more;
    2) Multiple Photos Only - (the primary photo will remain) - on listings that have been under the "Sold" status for five (5) years or more; and
    3) Attached Documents - on listings that have been under the "Expired, Cancelled, Leased or Sold" status for one (1) year or more.

    NOTE: Removal of the multiple photos and attached documents will NOT impact current active listings, pending listings or withdrawn listings.
    Following the guidance of MLS attorney, the Leadership approved this action to reduce broker and agent liability for maintaining old photos or documentation on individual listings. If you need to save a copy of the photos or documentation on your older listings, please take the time to print or save those records prior to June 20. Once the photos and documentation have been deleted, the information cannot be restored. Thank you, CincyMLS
     

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    5/26/11 Sharing Login IDs and Passwords is Strictly Prohibited.
    The Cincinnati MLS has been made aware of situations where the MLS rules regarding the sharing of login IDs and passwords have been in violated. Some examples of password sharing violations include appraisers sharing their access with other non-MLS registered appraisers; brokers, agents, assistants and admins who share their logins and passwords with investors and other consumers, even those in foreign countries; and brokers, agents and appraisers who share their passwords with vendors.

    Rapattoni has provided the MLS with software able to monitor accesses and to assist the MLS in finding those who are violating the rules. Punitive action could include fines and could result in the suspension or expulsion of the agent, appraiser, broker or company. Remember: The broker / appraiser Participant is ultimately responsible for the actions of their agents, appraisers, assistants, administrators and those non-employees affiliated with their company. Sharing of login ID's and passwords is a serious matter and will be dealt with in the appropriate manner.

    If anyone other than you knows your login ID and password, then you are in violation of the MLS rules. To correct this, please change your password immediately. Click here for instructions.
    MLS Rules & Regulations


    If you have handed out your Login ID and password, you must cease such practice and change your password immediately. MLS will investigate all reported cases and anyone found in violation will be brought before the MLS Committee and Directors.
     

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    5/11/11
    updated
    11/1/12
    Residential, Multi-Family, Commercial, Land - and now Lease/Rent Property Type! You can now enter listings for "Lease/Rent" only into CincyMLS. (Optional Entry)
    Click here for the Worksheet!                                                          FOCUS on LEASE/RENT:
    • Subtypes: Single Family, Condominium, Farm & Apartment
    • The property can be entered as "Lease/Rent" only & also as "Residential" For Sale (as an example)!
    • "Lease/Rent" listings are optional entry in CincyMLS. All of the same "Rules & Regulations" apply.
    • This includes paper work & photos. Only an "Exclusive Right to Lease" shall be accepted for New Listings.
    • You can still enter "Residential" For Sale listings as "Available for Lease: Yes."
     

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    4/26/11 characters available for Remarks, Descriptions & Comments! Don't limit your listing info to the 240 characters available in Marketing Remarks; take advantage of the other highly visible ways to embellish your listings with additional Descriptions & Comments!
    FOCUS on REMARKS & COMMENTS: Here is how it all adds up:
     

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    4/13/11 FOCUS on CLIENT PORTAL: A Client Portal is an interactive view of listings in a personalized webpage you can provide to your Client as an alternative to the traditional prospect e-mails. Your contact info, photo & Office Banner are featured at the top. When you provide your prospect with a Client Portal, they can view the listings in their Newly Matched, Saved, Recommended & Rejected tabs, post comments about listings (blog), & even manage their cart by saving & rejecting listings themselves. You can choose to send one Client Portal invitation and/or e-mails whenever activity occurs. Once your client has the link, they can bookmark (add to favorites) the link and access their Client Portal "on-demand." All comments & changes they make in their Client Portal are automatically reflected in your Prospect Cart within the MLS for you to see. You have the option to receive e-mails when there is client activity on their Portals.
     

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    3/21/11
    An acceptable primary exterior image must now be uploaded within 5 business days of the listing entry date. (excluding holidays & weekends) Failure to do so, within the allotted time period, will cause an "incomplete listing" charge to be administered. ($100) All listings will be reviewed each week for missing primary photos. Listings in violation will be fined each week until an acceptable primary exterior image is uploaded.
    Your Rapattoni Home Page has a module titled "Your Listings" has a link to display your on-market listings that are missing a primary exterior photo. (see sample graphic) Note! All listings regardless of status - even "Sold Before Sent," Cancelled or Withdrawn listings need a primary exterior photo. Please check this module regularly.
    Click here for detailed instructions on how to upload and manage your listing photos/images.
     

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    11/03/10
    Note! The Primary exterior image must be uploaded within 10 business days of the listing entry date. All listings will be reviewed each week for missing photos. Listings in violation will be fined each week until an acceptable primary exterior image is uploaded. A general warning broadcast message will be sent out, a few days in advance, as a reminder.
    Your Rapattoni Home Page has a module titled "Your Listings" has a link to display your on-market listings that are missing a primary exterior photo. (see graphic) Note! All listings regardless of status - even "Sold Before Sent," Cancelled or Withdrawn listings need a primary exterior photo. Please check this module regularly. Click here for detailed instructions on how to upload and manage your listing photos/images.
    From the MLS Rules and Regulations: 14.6 The Participant is responsible for taking and either submitting to MLS or uploading a primary image on to the MLS computer within 10 business days of the listing entry date. ... Failure to do so, within the allotted time period, will cause an "incomplete listing" charge to be administered. (Exhibit A, "Schedule of Fees and Charges" for incomplete listing fees: Late Image Submission (ten (10) business days beyond entry date) $100.00 per event.)
     

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    10/22/10
    Detailed Monthly Market Statistical Charts have been updated! Click LINKS; click Links & Documents; scroll down and click MLS Monthly Statistical Charts. Click here to view this page now.
    The MLS Monthly & Year End Updates page has been updated! These reports are monthly & year end "snap-shots" of the CincyMLS current inventories, sales and membership. Click here to view this page now.
    The MLS Monthly Statistical Charts, MLS Monthly & Year End Updates & MLS Area, Suburb (SIC) Single Family Year to Year Sales Comparison Statistics are permanent links found on the MLS Links & Documents page. Visit this page for links to CincyMLS.net information, resources and statistics. You can also find links to these statistical pages at the bottom of the CincyMLS Rapattoni Home page welcome message. Want to create custom statistics? Click here for more information and instructions! Users who are interested in statistics may also be interested in these links: Fannie Mae 1004MC and Custom Exports
     

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    9/9/10 The MLS Board of Directors recently approved the ability of a Broker Participant to apply for and acquire 2 or more IDX data feeds. A Broker can only use these additional data feeds for the purpose of adding a consumer listing search to secondary, locally-branded, company websites owned and operated by that Broker. With this new ability, agents can acquire an IDX data feed, with the written permission of their broker! This data feed may only be used for the creation of an IDX consumer search on an agent’s personal website.
    ___________________________PLEASE! Click here for more information.______________________________
    Alternatively, if you are currently using a Rapattoni Smart Framing link from the MLS for your IDX search (Broker or Agent level), you can continue to do so - there are no agreements to sign or fees to pay. Because the Smart Framing links are controlled by the MLS, it automatically meets all the IDX guidelines. These Smart Framing links are available to all Members - FREE of charge! Click here for more information:
    Agents Brokers Sample Agent IDX Search
     

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    7/28/10 Three new counties added to CincyMLS Realist.com: Greene, Preble and Montgomery counties (Ohio)! Realist® links public record information with MLS data, providing property data, street and assessor maps, and market information. It integrates with our Rapattoni MLS system. Counties now available: Hamilton, Clermont, Butler, Warren, Brown, Clinton, Highland, Fayette, Adams, Greene, Preble and Montgomery. Click here now for a quick overview of Realist.com.
     

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    5/27/10 School District Search is now available on the SEARCHES menu. (formerly known as Quick Search) Use this search when the primary criteria of your search is the School District(s). The school district names have been changed so that your search will result in all possible matches. As an example, Princeton City SD is in Hamilton, Butler & Warren counties. Previously each district's name ended in -Hamilton or -Butler or -Warren. It was necessary to pick all 3 for all results. Now the name is simply "Princeton City SD." It is no longer necessary to pick all 3, picking "Princeton City SD" from any county, will automatically result in all listings regardless of county. (picking 1, picks all 3 - unless additional geographic criteria is used) The School District search offers the Map/Radius & County search criteria options if you want to hone in on a more specific location. The school district criteria is still available on the other Rapattoni searches. Note! If you have a Saved Search or Saved Prospect Search where the criteria includes school district(s), it is recommended you revise the search criteria to re-select the district(s) to make sure your searches continue to run successfully. With this new information, you may wish to delete & recreate the search(s) entirely. All listings have been updated. All IDX (BR) vendors have been notified of the district name changes. Vendors who use a pick/select lists may have to refresh the list to match the new district names.
     

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    3/9/10

     

    Open Houses Now Available on Realtor.com
    Basic Open Houses information is now available to the public on Realtor.com. (In addition to CincyMLS.com and on any Broker's website that provides an MLS open house search.)

    1) To search for Open Houses on Realtor.com go to www.realtor.com
    2) Enter your geographic location (city/municipality or zip code)
    3) Enter any other criteria on that page (Price Range, Beds, Baths)
    4) Click "Advanced Search"
    5) On the left hand side click "Display Options"
    6) Check-off "Open houses"
    7) Click "Search"

    Note! If you have a Realtor.com account/enhanced services, you will have to logon to your account and authorize the use and display of the Open House information. If you do not have a Realtor.com account/enhanced services, the Open House information will automatically be displayed.

    Hint! Basic Open House information will be displayed on all search results - not just the "Open House" search results, as long as it has been entered into CincyMLS.
    Click here for instructions.
     

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    1/28/10

    City of Cincinnati Neighborhoods are verified by using the CAGIS system
    Reminder: Cincinnati MLS uses the CAGIS system (http://cagis.hamilton-co.org) as the property location source for the neighborhoods of the City of Cincinnati. MLS reviews all new listings and verifies that the property is placed in its physical location per CAGIS.

    Properties impacted the most by this verification are those close to the border of two or more adjoining neighborhoods. Prior to CAGIS, there was no source to verify the properties neighborhood location. This service makes verification easier and more accurate per census tract data, community councils and city planning.

    If MLS verifies that the suburb code (SIC) entered for a Cincinnati neighborhood is not correct per CAGIS, MLS will make the change and notify the listing agent, by e-mail, of that change. If the listing location is changed by the agent or office, such a change is a violation of the MLS rules and is subject to punitive action for each time the listing is changed.
     

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    1/14/10

    Cincinnati MLS and Point2 Agent have begun syndicating your MLS listings as of today. Your listings will be syndicated to and appearing on all the partners' sites that your broker and you have selected in your Syndication Dashboard within the next 24-72 hours. Then, all statistics and prospect data (leads) will be provided back to you within your Syndication Dashboard. If you have not activated your Syndication Dashboard, you will want to get one set up right away. Please check your e-mail for your dashboard activation notice (Brokers sent on 1-6-10) (agents sent on 1-12-10). Please follow the instructions on that e-mail to activate your free dashboard.

    If you did not receive or cannot find your activation e-mail, please send an e-mail with your name and company to the Cincinnati MLS at [email protected] or Point2 Agent Customer Care ([email protected]) to receive your free Syndication Dashboard invite.
    Click here for information on Point2 Listing Syndication!
     

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    11/19/09

    "Cumulative" and "Snapshot" Market Conditions Reports: There are now two versions of the Market Conditions Summary Report. The original report is now labeled "Cumulative," because it calculates the total number of comparable active listings based on the number of listings that were on the market for all or part of the specified time period. The new "Snapshot" version of the Market Conditions Report bases the total number of comparable active listings on the number of listings that were on the market on the end date of the specified time period. Click here now for instructions and hints.

    Auto-Prospecting E-mail Options More Flexible: Previously, you had to have Auto-Prospect e-mails sent to yourself in order to have Auto-Prospect e-mails sent to your prospect. This dependency has been removed. Now you may select any combination of e-mail options. Click here now for instructions and hints.
     

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    10/16/09

    Listing # Search: "Sort results as entered" check box is now automatically selected þ ! As long as the numbering boxes are displayed, the listings will print on reports and map in the order entered on the Search page!
    You can re-order any Search Results page by expanding the "Options Pane," checking-off the "Sort as Selected" check box, re-numbering the listings in the order you want and then click the "blue arrows" in the "Options Pane" to re-order the listings.
    Printing reports and/or Mapping listings in a specific order is easier than ever!
     

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    10/15/09

    Searching Marketing and/or Agent Remarks easier than ever! You can now search remarks with more flexibility. Use the radio buttons between the fields to specify how the criteria should apply. You can choose to search only one of the remarks fields, or enter criteria in both fields and select the "Or" radio button to find listings that match the criteria you have entered in either of the remarks fields (recommended), or enter criteria in both fields and select the "And" radio button to specify that the word or phrase must be found in both remarks fields. Example using "Or":


    Now one search
    can do it all!
     

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    10/2/09

    Revised FHA Condominium Policy Implementation: If you state anywhere on an on-market Condominium listing in MLS that the condo is "FHA approved" or "has FHA approved financing," it is HIGHLY recommended that those remarks be removed if those condos were FHA-approved PRIOR to Oct. 1, 2008 (approx. one year ago)

    FHA policies have recently changed:

    1) As of Oct. 1, 2009, all lender "spot approvals" are terminated.
    2) Effective Nov. 2, 2009, all condos with "permanent" FHA approval status granted PRIOR to Oct. 1, 2008 will be rescinded. This means that these condo complexes MUST be re-approved by FHA.
    3) Mortgagee Letter 2009-19 describes the new approval process for Condo Projects, allowing lenders to determine project eligibility, review project documentation, and certify to compliance of Section 203(b) of the National Housing Act and 24 CFR 203 of HUD rules. This new approval process will be effective for all case numbers assigned on or after Nov. 2, 2009.

    Click here for more information from HUD.

     

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    9/24/09

    55+ Community is a new choice under the "Miscellaneous features" for Residential property. This language is the appropriate, confirmed language under the fair housing laws.

    PLEASE NOTE: According to HOME (Housing Opportunities Made Equal), by saying a housing development is a 55+ community, it means that at least 80% of the occupied units have someone 55 years or older, and therefore the community has a legal exemption and can deny families with children. This is a VERY important qualifier.
     

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    9/16/09

    New, Required, Searchable Data Field – Available for Lease (Y/N) is now available for Residential listings that are For Sale with an option to Lease. Lease/Rent only is not an option in MLS. If your Residential listings have an option to lease, update your listings to "Yes" ASAP. This new field is searchable. (Residential Additional Criteria Page) Enter specifics about the lease option in the Marketing and/or Agent remarks. Enter information regarding "Lease Option compensation" in the Agent remarks ONLY. NOTE! Sub-agency and buyer-agency compensation fields pertain ONLY to the sale of the listing; NEVER the lease option.
     

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    4/7/09

    New Report Helps with the Appraisal Fannie Mae Form 1004MC: A Market Condition Summary Report is now available. You can now retrieve the calculations needed to complete the Fannie Mae Market Conditions Addendum Form 1004MC. After running a search & selecting listings, click the "Reports" button. From the "Options Pane" click the "HTML" radio button. Scroll down and check-off the "Market Condition Summary Report." Click "Run Reports." Note! 1) Click "How is this report calculated?" near the top of the report page for documentation regarding how the calculations are formulated. 2) Click here now for instructions and hints.
     

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    2/26/09

    Over the past 3 - 4 months, there have been a number of policy changes passed down from NAR and your local leadership. The changes or additions are effective immediately. Please click here for a 2-page document which gives a brief description of the changes or additions.
    Also, an updated "MLS Rules and Regulations - Revised February 26, 2009" is now available. To access the document, logon to CincyMLS.net, click "LINKS," click "Links & Documents," click "MLS Rules and Regulations" (or click here now)! Please print a copy both the "Changes / Additions" and "Rules and Regulations" documents, duplicate and distribute to all members.
     

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    2008

     

    Searching by School District: Do Not Enter Area and SIC codes when searching by school district. (Try the New School District Search)
    When searching by school district, (e.g. Talawanda School District in Butler County), it is highly recommended that you DO NOT enter Area codes and SICs (e.g. W15 (Hamilton City) or W17 (Hanover Twp) to find property matches.

    New developments near and within the corporate line of a city in one area (W15) MAY be within the school district of the Township (W17).

    MLS rules, 9.2 and 15.2.c., which have existed for years, requires a listing to be entered into its correct, physical location.

    You may be missing listings that meet your buyer’s criteria by searching one (1) area code or SIC and a school district.

    This is especially true for properties that reside in a city limits that are just outside a township (e.g., Hamilton City (W15) and Hanover Twp. (W17). Some new property located in the City of Hamilton in W15 is in the Talawanda School District.

    Remember: If you search by school district, remove the area and sic codes before searching.
     

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    2008

    Searching for Newer, New Construction, Under Construction or To Be Built properties improved! Now one search does it all!  Search for properties from 1 to 5 years old and properties entered as "New" (without an age in years) in one search.  Click here for critical new listing input info, revised Worksheets and comprehensive search techniques and hints!
     

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    2008

    Limited Service Listing (Y/N) is a new, required data field in MLS In Oct 2006, the State of Ohio enacted a law regarding mandatory, real estate Minimum Service guidelines. Click here for the guidelines & here for the required form. To disclose those listings where the listing broker provides limited services, a new field is now available in MLS called, "Limited Service Listing (Y/N)." Per Ohio law, if a seller has waived any required services of the listing broker, the broker must disclose to coop brokers that a waiver exists & must provide instructions to the coop broker on what interaction with the seller is permitted. This can be accomplished by providing instructions in the "Agent Remarks." Click here for the new MLS rule, Article 12.7.1 & .2, regarding Limited Service.

    Examples of Possible Scenarios where Limited Service = Yes:

    1) When representing a Builder
    2) When a consumer wants to handle all showings and/or negotiations
    3) HUD listings
    4) REO listings
    5) When a brokerage business model limits its services to the consumer


    This new field will be available on Monday, March 31, as an optional entry for the next week. During this time it is highly recommended that you look into this law, what is required of you, & that your current active, pending & withdrawn listings are changed to reflect the proper response of Limited Service Listing = Yes or No.

    On Monday, April 7, the field will become a required field of entry. This means that any new listing or revised listing will require an entry (Y/N) from this time forward.  "Limited Service" will print on the Full Agent Detail Report.

     

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    2008

    BR (IDX) or Broker Reciprocity allows Brokers & now Agents on their own agent web sites to offer a public search of MLS data using the FREE Rapattoni Smart Framing Links. Note! Please scroll down and read the entire message!
    1) Alternatively, you can link to your Company’s BR search.
    2) Agents cannot contract for a data feed for a custom IDX search.
    3) From the MLS Rules: “A participating company, broker, agent or appraiser may not advertise, in any form, that they have available for search or otherwise, “all MLS listings.” At no time, does any one broker, agent or appraiser provide “all MLS Listings” on their company web site. At any time, a listing could be marked as “Internet = No,” where by the listing would not be distributed to or permitted on any company web site outside of the MLS system."
    4) Sharing of an agent's personal BR link with a non-member is strictly prohibited.
    5) The BR link may only be used on a member Agent's personal, real estate web page that complies with Ohio Internet Advertising law.

    Click here for Agent instructions! Click here for a sample Agent BR search!

     

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    2008

    Entering Compensation amounts into the Sub-coop and Buy-coop fields for ALL Properties:
    The amount you enter into the compensation fields is UNCONDITIONAL and the listing broker is liable to pay the difference. The Sub-coop and Buy-coop field entries take priority over any remarks.

    You are only permitted to enter a single amount with either a $ or % sign in the Sub-coop or Buy-coop fields. Ranges are NOT permitted (e.g. X-X%).

    You may add clarification in the agent remarks that allow equal or greater compensation earnings.

    Always enter a $ or % sign. These are important so the coop broker knows if the compensation is a $ amount or %.

    At NO time can both fields have a "0" entry. One may have "0”, but NOT both. Listings with "0" in both may be removed from MLS.

    If compensating ONLY buyer agents; enter an amount greater than "0" in the buy-coop field; "0" in sub-coop.

    Examples of what is NOT to appear in the compensation fields: "*", min, flat, max, x%-x%, x%/x, call, etc. These and other entries are prohibited per the MLS rules.
    Greater Cincinnati Rules and Regulations for your review and reference.
       

    2007

    Searching Suggestion: Enter surrounding Area and SIC codes to capture qualified property.
    When conducting a search, it is highly recommended that you enter surrounding Area codes and SICs (e.g. C01-BT (Batavia Twp.), C01-AM (Amelia), C01-BA (Batavia), etc.) to capture qualified property.

    MLS rules, 9.2 and 15.2.c., which have existed for years, requires a listing to be entered into its correct, physical location. You may be missing listings that meet your buyer’s criteria by searching only 1 area code or 1 SIC code and not including adjoining SICs.

    This is especially true for properties that reside in a township that are just outside a village or city limits (e.g., Batavia Twp. and Amelia, both in C01).

    The MLS staff compares listings to the auditor records and CAGIS maps. (Hamilton County) If the listing is marked improperly, staff will change the listing to reflect the correct, physical location.
     

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    2007

    Common MLS Fineable Offenses – a brief description of the common offenses found in the MLS Rules Please click here for a 3-page document which gives a brief description of the most common MLS fineable offenses. This description should help all MLS users understand the basic requirements of the MLS Rules and Regulations. Please read, keep and post this document as a reference guide. Also, please click here for an up-to-date set of the MLS of Greater Cincinnati Rules and Regulations for your review and reference.

    A copy of the MLS Rules can also be found under the “Links > Links & Documents” dropdown menu, once you are signed on to the MLS.

     

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    2007

    No Self promotion permitted in Open House comments, virtual tours or picture descriptions.
    Self promotion (names, phone #ers, web or e-mail addresses, Call Agent or Seller, etc) is NOT permitted in ANY data field other than “Agent Remarks” or “Showing Instructions.”

    Self promotion is NOT permitted in Open House comments, virtual tours or picture descriptions.

    See the MLS rules below. Violation of these rules is fineable.

    13.10 No company emblem, logo, or company/ agent/seller self-promotion (which includes “For Sale/Lease/ etc.” or Company/Agent/Seller signage) may be shown on any MLS listing, which includes primary or multiple images, virtual tours, or in any MLS publication.

    13.11 No form of agent, broker or seller promotion, such as E-mail and web addresses, names, or phone numbers; nor any phrases such as “Call Listing Agent, Seller, Listing Office, Builder, etc.” may appear in any free form input field (e.g, directions, marketing remarks, special financing, etc.) unless the field is specially designed for such input (e.g., agent remarks) Also, please click here for an up-to-date set of the MLS of Greater Cincinnati Rules and Regulations for your review and reference.
     

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    2005

    Sharing Login IDs and Passwords is Strictly Prohibited.
    The Cincinnati MLS has been made aware of individual users who may be providing their Login IDs and passwords to friends, co-workers, consumers and clients. **NOTE**: This is a clear violation of Article 3, Participation, and Article 5, MLS Property, of the Cincinnati MLS Rules and those users and their brokers may be subject to stiff punitive action taken by the MLS Committee and Directors, such as, but not limited to suspension of services, up to a $1,000 fine and even possible expulsion from the MLS.

    If you are aware of someone doing this, please notify the Cincinnati MLS at (513)761-8833. Your name will be kept confidential. If you have handed out your Login ID and password, you must cease such practice and change your password immediately. MLS will investigate all reported cases and anyone found in violation will be brought before the MLS Committee and Directors.
     

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    2004

    Note: Emergency Logon Backdoor! The CincyMLS.net logon/homepage is now available, however, please remember to use the emergency logon "backdoor" when the primary CincyMLS.net logon page is unavailable. The Internet address (or URL) is http://cincy.rapmls.com (or simply cincy.rapmls.com) (no www)

    Use the same Agent ID# and Password that you normally do.

    Click here to add the emergency logon "backdoor" - cincy.rapmls.com to your Favorites!

    Please remember to use www.CincyMLS.net as your main "frontdoor" and cincy.rapmls.com as an emergency "backdoor."
     

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    The REALTOR® trademark is a symbol used only by those professionals who belong to the NATIONAL ASSOCIATION OF REALTORS® and subscribe to its strict Code of Ethics.

    [Equal Housing Opportunity Symbol]

    The MLS of Greater Cincinnati abides by Fair Housing Law.


     

    The information herein is furnished by the property owner in good faith but is subject to verification by the purchaser. Neither the MLS, the Broker, nor Agent guarantee or warranty the correctness therein. All information is dated and is subject to change at any time.

     

    Copyright © by the Multiple Listing Service of Greater Cincinnati, Inc.

     

    Updated:  Wednesday, September 16, 2015